Administrative Assistant/Reception Sofia - Bulgaria

Ficosota is hiring now!
Join our Business Services Unit
taking the position of
Administrative Assistant

If you have a "make it happen" attitude and you are a strong planner and organizer, detail oriented and a master of multi-tasking


If you have a passion to support colleagues with great service in a friendly, confident and knowledgeable manner, you are ready to be part of our team!

All you need:
• University degree
• 1 year previous professional experience on positions as Administrative/Office Assistant, Receptionist or related
• Excellent English – both written and spoken /B2 EEP/
• Good knowledge of MS Office package – Word, Excel, PowerPoint, Outlook
• Great communication and organizational skills
• Proactive attitude, problem solver who can prioritize effectively
• Decisive with ability for multitasking and working under pressure
• Driving license will be considered an advantage

What you will do:
• Welcome guests and partners in the office in a friendly and polite manner
• Receive and distribute incoming and outgoing mail, phone calls, mail deliveries (post, courier companies)
• Organize and store paperwork, documents, company information etc.
• Negotiate terms and maintain good relations with hotels, courier companies, translators and other partners of the company
• Inquire quotes for hotel rates, flight tickets, rent-a-car, presentation halls reservations and assist colleagues with the necessary business trip arrangements
• Coordinate, organize and execute all office facility, purchasing and repairment activities in Sofia office
• Support departments in organizing company events

We offer you:
• Friendly and positive company environment with non-formal communication;
• Competitive remuneration package including additional health insurance, food vouchers, multisport card, etc.;
• Flexible start/end of the working day (start: 8-10 a.m.; end: 5 - 7 p.m.);
• Opportunity for fast learning, development and expanding experience;
• Team activities, team buildings, Christmas party;
• Exceptional office with great relax zones